A system for whistleblowers
and data confidentiality in your organization
The platform for whistleblowers - Sygnalista365 - is a revolutionary SAAS (Software as a Service) solution that guarantees the anonymity and security of whistleblowers.Our system enables whistleblowers to report wrongdoing and abuse, while protecting users' identities and minimizing the risk of retaliation. Provide your employees and partners with a secure platform to voice their concerns by choosing Signalist365 (whistleblower app).
Signaller365 features and benefits:
Whistleblower365 is an innovative whistleblower program (whistleblower) in the form of SAAS that guarantees anonymity, security and speed of implementation. Available off-the-shelf, inexpensive to use and compliant, it is an ideal solution for organizations looking to strengthen a culture of ethics and accountability.
Features and Benefits of Signalist365 (Signalist program):
Whistleblower365 is an innovative whistleblower program (whistleblower) in the form of SAAS that guarantees anonymity, security and speed of implementation. Available off-the-shelf, inexpensive to use and compliant, it is an ideal solution for organizations looking to strengthen a culture of ethics and accountability.
SYGNALIST 365
WHISTLEBLOWER 365 PRO
WHISTLEBLOWER 365 PRO+
Why does my organization
need the Signaller365 program?
Your organization needs a whistleblower program for several important reasons:
Since when is my organization required to implement whistleblower software?
In the European Union and Poland, European Union Directive 2019/1937 on the protection of whistleblowers, also known as the Whistleblower Directive, requires member states to implement appropriate whistleblowing systems.
Member states had until December 2021 to implement the directive’s provisions into their national law. As a result, if your organization operates in the European Union and falls within the scope of the directive, it should already have a reporting system in place for whistleblowers.
Large and public: By December 17, 2021, public sector entities and large enterprises with more than 250 employees.
Small and Medium: As of December 2023, the same obligation will also apply to smaller companies with between 50 and 249 employees.
Since when is my organization required to implement whistleblower software?
In the European Union and Poland, European Union Directive 2019/1937 on the protection of whistleblowers, also known as the Whistleblower Directive, requires member states to implement appropriate whistleblowing systems. As required by the European Parliament and the Council (EU), organizations must establish internal reporting channels and follow up accordingly.
Member states had until December 2021 to implement the directive’s provisions into their national law. As a result, if your organization operates in the European Union and falls within the scope of the directive, it should already have a reporting system in place for whistleblowers.
Large and public: By December 17, 2021, public sector entities and large enterprises with more than 250 employees.
Small and Medium: As of December 2023, the same obligation will also apply to smaller companies with 50 to 249 employees.
Who is the whistleblower (whistleblower)
A whistleblower is a person who discloses information regarding irregularities, illegal activities, unethical behavior, fraud, violations of the law or threats to public health and safety within an organization, institution or enterprise. Whistleblowers can be employees, former employees, suppliers, customers or people otherwise connected with the organization.
Whistleblowers are protected by various laws designed to prevent them from being discriminated against, fired, harassed or otherwise retaliated against for disclosing wrongdoing. Implementing a system for whistleblowers, such as Whistleblower365, allows organizations to enable whistleblowing and violations of the law to be reported anonymously and securely, while meeting the legal requirements for protecting whistleblowers. The substantive support in this case is tremendous.
Whistleblower disclosures can be made internally, i.e. reported to management or relevant units within an organization, or externally, such as to law enforcement agencies, regulators, the media or NGOs.
How to implement a whistleblower program?
The implementation of the platform for SYGNALIST in an organization involves several key stages:
Implementing a whistleblower program can take time and require commitment from management and employees, but it is a key step toward ensuring a culture of ethics, compliance and accountability within the organization.
As part of a comprehensive whistleblower program
, we offer the following services, including a registry of notifications:
When you choose our comprehensive whistleblower program, you get everything you need to effectively implement and manage your organization's whistleblowing system to help promote a culture of ethics and accountability and compliance.
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FAQ
Frequently asked questions about Sygnalista 365 (Sygnalista app):
Can I report incidents anonymously?
Yes, our Sygnalista365 platform provides full anonymity. It is an intuitive tool for receiving reports. We do not collect any data that could identify the person reporting the incident.
Do I have to use anonymous forms, or can I choose the option of anonymous submissions?
No, you don’t have to use only anonymous forms. The system allows you the flexibility to choose whether to offer an anonymous reporting option. You can choose whether to allow whistleblowers to report anonymously or require identification, depending on your organization’s policies and operational needs.
What is the difference between a user and an employee/signatory?
A user is a person with the authority to manage the system, usually with access to the administration panel to view and manage reports. An employee/signalist is a person who reports problems or irregularities using dedicated forms, often anonymously. Users handle the analysis and response to reports, while whistleblowers act as reporters.
Are an employee and a whistleblower the same person?
Yes, an employee can be a whistleblower, but he or she does not always have to be one. A whistleblower is any person who reports irregularities or problems, and an employee is one potential whistleblower. From our perspective, we only count the number of employees of a company, but there is no limit on the number of whistleblowers. This means that any number of employees or others can submit reports as whistleblowers, according to the needs and policies of the company.
What is the limit of requests within each subscription?
Within each subscription, there is no limit to the number of submissions. Our offering allows unlimited reporting by whistleblowers, regardless of the plan selected. This gives organizations the flexibility to manage submissions and respond to all incidents without worrying about exceeding limits.
What types and how many forms can I use on a whistleblower site?
You can use any number of forms on the whistleblower site, tailored to the different types of requests you want to handle. The system allows you to create and configure forms according to your organization’s specific needs, allowing you to effectively manage different types of requests and collect the detailed information you need for effective response and analysis.
Why is a user committee needed and what is its purpose?
The user committee was created to ensure impartial evaluation and proper management of reports. The committee has the authority to discover whistleblower data so that reports can be thoroughly investigated and appropriate action taken. This is crucial for transparency, compliance with procedures and effective problem-solving within the organization.
How can an anonymous whistleblower continue to talk to users?
An anonymous whistleblower can return to conversations with users thanks to unique tokens he or she receives after submitting an anonymous report. The token enables secure and anonymous communication through the whistleblower’s site, allowing the whistleblower to continue providing information or answering questions without revealing his or her identity. If the whistleblower forgets the token, he or she will not be able to return to an existing conversation and will have to submit a new request to re-establish contact.
Can a whistleblower's website be hosted on a company domain?
Yes, a whistleblower’s website can be hosted on a company domain to personalize the user experience and increase employee trust. Hosting the site on a corporate domain reinforces the organization’s image and provides whistleblowers with a secure environment to report issues consistent with the company’s branding and standards.
Why have different application forms?
Various report forms allow customization of reports to meet the specific needs and types of cases in the organization. They enable the collection of detailed information according to the type of problem reported, which facilitates analysis and faster response to requests.
Does the site for whistleblowers require a login, or is it only available to users?
The whistleblower site is accessible without logging in, allowing whistleblowers to report issues anonymously. Users with administrative privileges log into a dedicated panel to manage reports and communications. This allows whistleblowers to submit reports securely and confidentially, while users can effectively monitor and respond to reports in the system.
Is the platform for whistleblowers - Sygnalista365 - compliant with RODO?
Yes, our whistleblower system is fully compliant with RODO and other data protection and whistleblower regulations. We make sure that data processing is carried out in accordance with applicable standards.
What security measures does Sygnalista365 (whistleblower app) use to protect data?
We use advanced encryption technologies and other security methods, such as secure servers and access control, to ensure that all reports stored in our whistleblower system are protected.
How can I check the status of my application?
You can check the status of your submission at any time by logging into your account on the Sygnalista365 platform. The best system allows you to view all your submitted applications in real time.
Does Sygnalista365 offer technical support?
Yes, our support team is available 24/7, and you can contact us anytime you encounter a problem or have questions about how the whistleblower platform works.
What are the costs of using Sygnalista365 (software for whistleblowers)?
The costs of the Sygnalista system are shown on the Sygnalista365 subpage. The price list listed there is a monthly fee billed as part of an annual subscription, and optional documentation implementation can be ordered in addition.
Why is it important for a company producing a whistleblower system to be ISO 27001 certified?
ISO 27001 certification confirms that the company producing the whistleblower system meets international standards for information security management. Having this certification ensures that whistleblower data is protected at the highest level, and that security procedures are regularly monitored and improved. This provides organizations using the system with the confidence that their confidential information is secure and the risk of data breaches is minimized.
Are suitable subscription plans available for government institutions and non-profit organizations?
Yes, we offer specially tailored subscription plans for government institutions and non-profit organizations. These plans address the specific needs of such organizations, offering flexible pricing options and functionalities that support their mission and ensure compliance with legal and regulatory requirements. This enables them to use the whistleblower system effectively, regardless of available resources. Write to us.
