Service
Desk booking system
A simple system for booking desks, rooms and resources for hybrid work. An employee books a spot from their phone, and you see the real use of the office.
- ISO/IEC 27001
- 3000+ workstations
- Since 2017
Hybrid work has changed the office: not everyone needs their own desk every day. We deploy a desk and room booking system that brings order to hot-desking, makes planning attendance easier and shows how much space you really need. We set it up and integrate it with the tools you already use.
What the service covers
Booking of spots and rooms, an office map and data on space usage.
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Booking desks and rooms
Employees book a desk, a room or another resource from their phone or a browser, for today or in advance, without emails and spreadsheets.
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Office map
An interactive floor plan shows which spots are free, where the team sits and how attendance is spread on a given day.
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Microsoft 365 integration
The system connects with the calendar and company accounts, so bookings and sign-in work in the tools you already know.
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Usage reports
You see the real occupancy of desks and rooms, which lets you plan space and rental costs sensibly.
Why a company needs a desk booking system
With hybrid work, keeping a fixed desk for every employee stops making sense, because some spots sit empty. On the other hand, without a system chaos sets in: it is unclear who will come, where they will sit and whether there will be enough rooms for meetings. A booking system turns this into a simple, predictable process.
The effect is twofold. Employees know in advance that they will have somewhere to sit and next to whom, and the company gets hard data on space usage. Instead of paying for space by feel, you base decisions about office size on what really happens.
A deployment tailored to your office
We do not deploy a detached tool, but adapt it to the layout of your office, the structure of your teams and your attendance rules. We configure the floor map, booking rules and integration with company accounts, and what employees are left with is a simple app. We maintain the whole thing, so you do not get another system to keep an eye on yourself.
How we deploy it
From the office layout and rules, through configuration, to maintenance.
- mapoffice plan with availability
- mobilebooking from your phone
- M365integration with calendar and accounts
- reportsdata on space usage
- Analysis and office map. We get to know the office layout, the team structure and attendance rules, then map the space in the system.
- Configuration and integration. We set the booking rules, connect the system with Microsoft 365 and prepare a simple app for employees.
- Launch and maintenance. We roll the solution out to the team, support the launch and maintain the system, taking care of updates and security.
Model rozliczeń
We bill the service as a subscription based on the number of users and the scope of the deployment. The cost is predictable and grows with your company.
Included
- System and office map configuration
- Microsoft 365 integration
- App for employees
- Maintenance, updates and support
Beyond the plan
- Multiple locations and floors
- Booking of additional resources, for example parking
- Extended, custom reports
It pairs well with a Microsoft 365 deployment and integrations of company systems.
Frequently asked questions
Do employees have to install an app?
Booking works from a browser and from a phone, so installation is not required. Where a mobile app is more convenient, we help make it available to the team.
Will the system connect with our Microsoft 365?
Yes. We integrate it with the calendar and company accounts, so that sign-in and bookings work in the tools you already use, without separate passwords.
Will we get data on office usage?
Yes. The system shows the real occupancy of desks and rooms, which lets you plan space and rental costs based on facts, not guesses.
Is this an off the shelf product or a tailored solution?
We deploy a proven solution and adapt it to your office and rules. If your needs are unusual, we combine it with custom software or integrations.
Let us talk about your project
Answer 2 questions about your company. You will see a simple estimate right away, and we will prepare a full proposal within 24 business hours.
- 2 minutes, no commitment
- You talk to an engineer, not a salesperson
- No spam, one contact about your quote